Permission Letters

The following are sample model letters requesting permission to use copyrighted works. These model letters should be reviewed and modified to fit the specifics of your request. Your letter should provide complete and accurate information and include a self-addressed stamped envelope to expedite the permission process. For more information on what types of information to include in your permission letter, see Appendix 2. Obtaining Permission from the Copyright Owner. Many publishers also have online copyright permission pages that can be used for this purpose. For more information on locating copyright holders and services that grant permissions, see Services and agencies that locate copyright holders and grant permissions.

Sample permission letter referenced in UC Policy:

• Sample model letter for permission to copy for classroom use. UC Policy and Guidelines on the Reproduction of Copyrighted Materials for Teaching and Research. Appendix 2.

Sample model permission letters from other universities:

Sample permission letters. Copyright Management Center, Indiana University-Purdue University, Indianapolis (IUPUI) (includes overview and lists of sample model letters for different types of uses and material).

Sample forms and letters. Scholarly Communication Center. North Carolina State University (NCSU) (includes Permissions Guide and several sample forms).

Sample letter requesting permission. Office of General Counsel, University of Texas System (general purpose model letter).

Sample forms. Guide to Copyright. Vassar College (lists numerous sample model forms for different types of uses and material).